North Carolina employers are required to report the following information for newly hired, rehired, or employees returning to work: employee's Social Security Number, whether the employee is an independent contractor (Yes or No), employee's name including middle initial, employee's address, city, state, and zip code, date of hire, and date of birth. Employers can complete the North Carolina New Hire Reporting Form, submit a copy of the employee’s IRS W-4 form (with the employee’s date of birth and date of hire), or submit the information electronically.
How can North Carolina employers submit the new hire report?
Employers in North Carolina have three ways to submit the new hire report:
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By completing the North Carolina New Hire Reporting Form.
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By submitting a copy of the employee's IRS W-4 form with the required information filled out.
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By submitting the information via magnetic tape or floppy diskette.
Completed forms or electronic submissions should be sent to the North Carolina New Hire Reporting Program. For electronic reporting options, employers can call 1-888-514-4568 or visit the website www.ncnewhires.com.
What is the deadline for submitting the New Hire Report in North Carolina?
Employers must submit the New Hire Report within 20 days of the employee's date of hire or rehire. It is crucial to adhere to this timeframe to ensure compliance and avoid potential fines.
Completed North Carolina New Hire Reporting Forms should be sent to the following address:
North Carolina New Hire Reporting Program, P.O. Box 90369, East Point, GA 30364-0369. This address is designated for the collection of new hire reports to ensure proper processing and recording.
What are the consequences of failing to report new hires in North Carolina?
Failing to report new hires in North Carolina could result in a fine. Employers are legally obligated to report new hires, rehires, or employees returning to work within the specified timeframe of 20 days to adhere to state regulations and avoid penalties.
Yes, the North Carolina New Hire Reporting Form can be reproduced as necessary. Employers are encouraged to print neatly in capital letters and ensure all required information is included to avoid delays in processing. Making additional copies ensures that employers can remain compliant for each new hire without needing to obtain a new form each time.